April 29, 2012 By lesliew No comments yet Procrastination, Productivity Tips, Time Management, Training, Workflow Processes

 

My friend Necia has been telling me for months that she intends to get organized.

The other day we were sitting next to one another in a meeting. She had a notebook in front of her and I was curious — what was she writing in it? She showed me. It is how she is finally getting her office organized. Her secret: she spends thirty minutes a day at this task and tracks her progress daily in the lined notebook.

Her notes look like this:

Day                Commitment                Actual                      Y/N       Level         Ripples
Mon. 4/3      Getting Organized       Review old files        Y            4             Got it done!
Tues. 4/4      Getting Organized       File 30 minutes        Y           3              Making Progress

Necia shared with me how she learned about evaluating her daily progress to reach a goal. The idea came from a newly released book called The Ripple Effect.  Author Doug Grady has created an easy-to-implement system (just the kind we like!) to change a habit or to take action to get things done. We agree with Grady — small action steps help eliminate procrastination and keep you focused on your goal.

As efficiency experts, we are all about achieving goals and accomplishing the projects you rate highest on your list. Writing things down (or entering them into an electronic device) is an indication of your commitment.  In fact, just the act of writing down your day-to-day progress has a positive effect on the outcome.So, Grady’s recommendation to keep track of progress in a notebook works. The cost to implement this solution? the price of a notebook and the desire to achieve your goal. That’s it.

Want to accomplish a project that you have thought about but not yet acted on? Try Grady’s method. This will be a positive use of your time and will help you achieve the results you desire.

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