Did you know that January 9 is Clean Up Your WorkSpace Day? It’s that important and crucial for your success that a special day has been designated. And it is at the beginning of the new year. As productivity specialists, we highly endorse sprucing up your workspace. It will help you be more organized and efficient in 2013.
Try this tip: Limit the items on the top of your desk to phone, computer, current projects, office supplies and planner.
These items are all essential organizing tools that sit on the top of your desk within arm’s reach and help you stay organized and efficiently manage your work day.
These five work tools will help you concentrate on the task at hand and help improve your productivity.
Your Planner: This is your #1 work tool. If you don’t do anything else, update and check your planner at least once or twice a day, if not more. It doesn’t matter if it is paper or electronic. What does count is a dependable system that keeps all meetings, contacts and tasks in one place and handy.
Your Computer: Are you able to find the electronic document you need immediately? From personal experience, we can vouch that a task takes a lot longer when you spend the first half hour (or hour) searching for a file folder.
Organizing your computer file folders now — in the beginning of 2013 — is well worth it.
Your Active Projects: What are you working on today? Reserve your desk surface for projects and tasks that represent today’s priority items. Projects and tasks that will be priorities at a later date can be kept in your working files drawer or a step-up file folder.
Your Phone: Keep a phone log or spiral notebook beside your phone to use as a record of voice mail messages. Or, record the information into a to-do list on your computer that synchs with your cell phone for easy callbacks.
If the caller is someone whom you will need to call again, record their information in your contact list. So long back-of-envelope!
Supplies: If you have to shove aside stationery, envelopes and boxes of business cards to reclaim your work surface, it may be time to rethink what you need at hand. Keep a few items and move the rest to the supply closet.
Take a look at your own desktop tools. Are they going to help you stay the course?
By following these tips, 2013 will be off to a great start!