The next six weeks will be filled with parties, concerts and events. Some of them are obligatory — you may not want to attend your office party but must show up with a smile on your face. But you may be looking forward to your child’s concert at school and annual soirees with friends. Many people consider this period of time at work to be unproductive. Between late-night parties, holiday lunches and gift-swapping in the office, most are not focusing as intently on the business. In fact, many business people consider this period of time to be pretty unproductive.
Unless you do not plan on showing up between Thanksgiving and New Years, there is still work that needs attending to although, admittedly, your work load may be lighter. Your firm’s 2015 business plans have been completed and are ready for action starting in January. With fewer of your colleagues in the office, there are fewer meetings, fewer reports due and fewer tasks that require your immediate attention. Clients may be on vacation or spending less time in the office so they may be less demanding.
You have a choice. You can “float” through this period and pay minimal attention to work or decide that you’ll use this down time productively. There are a host of opportunities available. It is just a matter of deciding if you want to take this course of action. Why not? Think of the projects that you have put off because you have not had the time. This is your chance to get to them. Some of these projects can help you reach your goals. By starting them now, you will likely have fewer interruptions and a greater chance to complete them than during the year when more urgent tasks and to-dos come up and derail you.
What are examples of projects that you may want to tackle now? How about researching an area that may prove profitable for your company? How about exploring new ideas? You have a list but you never have time to explore them. Or perhaps you want to learn a skill that will improve your performance at work such as the task feature in Microsoft Outlook or how to use Evernote. It is frustrating not to know these features but, without the time to explore the tasks function or how to navigate Evernote, you have had to make do. Here is the opportunity you have been waiting for all year. Taking a class at a school or an on-line video tutorial from a company such as Lynda.com requires time, energy and focus … and now you have it!
I would be remiss if I did not mention that this is a perfect time to get organized. If your office is piled high with paper, why not go through the stacks and decide if you can live without some of them. Most likely the answer is a resounding ‘yes’! Our clients often print out duplicates of documents because they can not find it on their desk (even though they know it’s there somewhere). Their first response is to reprint it. Ask yourself if you need it or would be able to get it again. Probably not although there are still a few documents that we need to hold onto. Often there are legal papers such as contracts. If another person in the company issued the document, then it’s likely that person will have the original copy. If you need to keep a document, decide where its home should be — on your desk (if you are actively working on it), in a filing cabinet, on your computer as an electronic file?
Once the paper clutter is reined in, it’s time to focus on the electronic clutter which may be more serious than the paper clutter. If files are scattered about without any rhyme or reason, take time now to figure out where each document belongs. Once the new year begins, this project will unlikely take precedence over urgent ones.
While you are organizing your office, there may be other things that you can do to improve its functionality. What tools might make it easier to stay organized — a whiteboard for mapping, wall files that can keep your folders handy, a second monitor? You might take a look around the office for ideas or browse the The Container Store or an office supply store. You could even ask your colleagues what organizing tools they like the best.
Have I convinced you yet to take advantage of this holiday time to do something different and still stay productive? Without having to spend all of your time on urgent, important projects, you can focus on other areas in your work and professional life that are also meaningful.