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table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:10.0pt; font-family:"Times New Roman","serif";} </style> <![endif]--><!--[if gte mso 9]><xml> <o:shapedefaults v:ext="edit" spidmax="1026"/> </xml><![endif]--><!--[if gte mso 9]><xml> <o:shapelayout v:ext="edit"> <o:idmap v:ext="edit" data="1"/> </o:shapelayout></xml><![endif]--> </head> <body bgcolor=lightgrey lang=EN-US link="#17488A" vlink="#17488A" style='tab-interval:.5in' leftmargin=0 marginwidth=0 topmargin=0 marginheight=0 offset=0> <div class=WordSection1> <p class=MsoNormal style='margin-left:120.0pt;text-indent:-120.0pt;tab-stops: 120.0pt;mso-layout-grid-align:none;text-autospace:none'>&nbsp;</p> <p class=MsoNormal><o:p>&nbsp;</o:p></p> <table class=MsoNormalTable border=0 cellspacing=0 cellpadding=0 width="100%" style='width:100.0%;mso-cellspacing:0in;background:lightgrey;mso-yfti-tbllook: 1184;mso-padding-alt:7.5pt 7.5pt 7.5pt 7.5pt'> <tr style='mso-yfti-irow:0;mso-yfti-firstrow:yes;mso-yfti-lastrow:yes'> <td valign=top style='padding:7.5pt 7.5pt 7.5pt 7.5pt'> <div align=center> <table class=MsoNormalTable border=0 cellspacing=0 cellpadding=0 width=600 style='width:6.25in;mso-cellspacing:0in;mso-yfti-tbllook:1184;mso-padding-alt: 0in 0in 0in 0in'> <tr style='mso-yfti-irow:0;mso-yfti-firstrow:yes;mso-yfti-lastrow:yes'> <td style='padding:0in 0in 0in 0in'> <table class=MsoNormalTable border=0 cellspacing=0 cellpadding=0 width=600 style='width:6.25in;mso-cellspacing:0in;mso-yfti-tbllook:1184;mso-padding-alt: 0in 0in 0in 0in'> <tr style='mso-yfti-irow:0;mso-yfti-firstrow:yes'> <td style='background:#EEEEEE;padding:0in 0in 0in 0in'> <div> <p class=MsoNormal align=center style='text-align:center;line-height: 200%'><span style='font-size:7.5pt;line-height:200%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'>Email not displaying correctly? <a href="http://us2.campaign-archive.com/?u=fc96285147405ab49fd3e1cd3&amp;id=3c03b665ae&amp;e=2b30b6b244"><span style='text-decoration:none;text-underline:none'>View it in your browser.</span></a> <o:p></o:p></span></p> <!-- --></div> </td> </tr> <tr style='mso-yfti-irow:1;mso-yfti-lastrow:yes'> <td style='background:white;padding:0in 0in 0in 0in'> <p class=MsoNormal align=center style='text-align:center'><span style='font-size:22.5pt;font-family:"Helvetica","sans-serif";mso-fareast-font-family: "Times New Roman";color:#333333'><a href="http://ItsTimeToGetOrganized.us2.list-manage.com/track/click?u=fc96285147405ab49fd3e1cd3&amp;id=60fb7ce498&amp;e=2b30b6b244"><span style='text-decoration:none;text-underline:none'><img border=0 width=629 height=103 id="_x0000_i1025" src="http://gallery.mailchimp.com/fc96285147405ab49fd3e1cd3/images/ITTGOHeader.2.1.1.1.1.1.png" style='margin-bottom:0in;margin-left:0in;margin-right:0in;margin-top: 0in;padding-bottom:0in;padding-left:0in;padding-right:0in;padding-top: 0in' alt="Its Time To Get Organized"></span></a><o:p></o:p></span></p> </td> </tr> </table> <p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"; display:none;mso-hide:all'><o:p>&nbsp;</o:p></span></p> <table class=MsoNormalTable border=0 cellspacing=0 cellpadding=0 width=600 style='width:6.25in;mso-cellspacing:0in;mso-yfti-tbllook:1184;mso-padding-alt: 15.0pt 15.0pt 15.0pt 15.0pt'> <tr style='mso-yfti-irow:0;mso-yfti-firstrow:yes'> <td width=200 valign=top style='width:150.0pt;border:none;border-right: solid #DDDDDD 1.5pt;background:white;padding:15.0pt 15.0pt 15.0pt 15.0pt'> <div> <p class=MsoNormal style='line-height:150%'><span style='font-family:"Arial","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'><br> <br> Is it really possible to <strong><i><span style='font-family:"Arial","sans-serif"'>empty</span></i></strong> your inbox? The answer is & Yes!&nbsp;<br> <br> Follow these suggestions and you ll be pleasantly surprised</span><span style='font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'> how much time you ll gain and how productive you will be.<br> <br> </span><span style='font-family:"Arial","sans-serif";mso-fareast-font-family: "Times New Roman";color:#333333'>In many cases, you are the only one who can determine how much email is too much; some companies set limits. We sometimes work with people who say they keep all mail just in case  they may have thousands. Others feel they want no more than what they see on a single screen.&nbsp;<br> <br> Then, a few of you out there are happiest when you reach inbox ZERO, an empty inbox at the end of each day. We fantasize about it but do not get there that often.<br> <br> While there is not an exact number that will work for everybody, try to view your email inbox as just that  an In Box -- where emails arrive that need processing. Imagine what your kitchen counter might look like if you ignored incoming snail mail. &nbsp;<br> <br> <strong><span style='font-family:"Arial","sans-serif"'>Send us your stats</span></strong>.<br> How many emails are currently in your inbox?<br> What's your  magic number and&nbsp; how do you achieve it?<br> &nbsp;</span><span style='font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'><br> Best wishes,</span><span style='font-size:10.5pt;line-height:150%; font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'><o:p></o:p></span></p> <div> <p class=MsoNormal style='margin-bottom:12.0pt;line-height:150%'><span style='font-family:"Arial","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'>Leslie and Barbara&nbsp;</span><span style='font-family: "Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'><br> <br> </span><span style='font-family:"Arial","sans-serif";mso-fareast-font-family: "Times New Roman";color:#333333'>A reader writes:<br> <em><span style='font-family:"Arial","sans-serif"'> Loved reading about e-mail but what do I do with the ones that still are in my inbox? </span></em><i><br> <em><span style='font-family:"Arial","sans-serif"'>HNS</span></em></i></span><span style='font-size:10.5pt;line-height:150%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'><o:p></o:p></span></p> </div> <p class=MsoNormal style='line-height:150%'><span style='font-family: "Arial","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'>Contact Us:</span><span style='font-size:10.5pt; line-height:150%;font-family:"Helvetica","sans-serif";mso-fareast-font-family: "Times New Roman";color:#333333'> <o:p></o:p></span></p> <h3 align=center style='text-align:center;line-height:150%'><i><span style='font-size:12.0pt;line-height:150%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'><img border=0 id="_x0000_i1026" src="http://www.cordeliablake.com/wimages/Leslie.jpg" style='height:125px;width:114px' alt="Leslie Walden" complete=complete></span></i><span style='font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'><o:p></o:p></span></h3> <h4 align=center style='text-align:center;line-height:150%'><em><span style='font-family:"Arial","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'>Leslie Walden</span></em><i><span style='font-family:"Arial","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'><br> <em><span style='font-family:"Arial","sans-serif"'>404.303.8431</span></em></span></i><span style='font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'><o:p></o:p></span></h4> <h5 align=center style='text-align:center;line-height:150%'><em><span style='font-size:12.0pt;line-height:150%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'><a href="mailto:leslie@itstimetogetorganized.com"><span style='font-family: "Arial","sans-serif";color:#925404;font-weight:normal'>leslie@itstimetogetorganized.com</span></a></span></em><span style='font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'><o:p></o:p></span></h5> <p align=center style='text-align:center;line-height:150%'><i><span style='font-family:"Arial","sans-serif";color:#333333'><img border=0 id="_x0000_i1027" src="https://app.icontact.com/icp/loadimage.php/mogile/353060/cf2e580002067ceab3a7892f97b3c240/image/jpeg" style='height:144px;width:114px' complete=complete title=""><em><span style='font-family:"Arial","sans-serif"'>&nbsp;</span></em></span></i><span style='font-size:10.5pt;line-height:150%;font-family:"Helvetica","sans-serif"; color:#333333'><o:p></o:p></span></p> <h4 align=center style='text-align:center;line-height:150%'><em><span style='font-family:"Arial","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'>Barbara Skutch Mays</span></em><i><span style='font-family: "Arial","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'><br> <em><span style='font-family:"Arial","sans-serif"'>404.918.3664</span></em></span></i><span style='font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'><o:p></o:p></span></h4> <h5 align=center style='text-align:center;line-height:150%'><em><span style='font-size:12.0pt;line-height:150%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'><a href="mailto:barbara@itstimetogetorganized.com"><span style='font-family: "Arial","sans-serif";color:#925404;font-weight:normal'>barbara@itstimetogetorganized.com</span></a></span></em><span style='font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'><o:p></o:p></span></h5> <p class=MsoNormal style='line-height:150%'><span style='font-family: "Arial","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'>Need help locating important electronic documents, reducing email overload and organizing electronic folders?<br> <br> Contact us to learn more about the Productivity Enhancement Program"! curriculum on email management.</span><span style='font-size:10.5pt; line-height:150%;font-family:"Helvetica","sans-serif";mso-fareast-font-family: "Times New Roman";color:#333333'><o:p></o:p></span></p> </div> </td> <td width=400 valign=top style='width:300.0pt;background:white; padding:15.0pt 15.0pt 15.0pt 15.0pt'> <p class=MsoNormal style='line-height:200%'><span class=title1><span 663300=""><span style='font-size:16.5pt;line-height:200%;mso-fareast-font-family: "Times New Roman"'>Four D's For Decision-Making</span></span></span><span style='font-size:9.0pt;line-height:200%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'><o:p></o:p></span></p> <p style='line-height:200%'><strong><span style='font-size:9.0pt; line-height:200%;font-family:"Helvetica","sans-serif";color:#333333'>A few tips before we begin.</span></strong><span style='font-size:9.0pt; line-height:200%;font-family:"Helvetica","sans-serif";color:#333333'><o:p></o:p></span></p> <p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;margin-left:.5in;text-indent:-.25in;line-height:200%;mso-list:l2 level1 lfo1; tab-stops:list .5in'><![if !supportLists]><span style='font-size:9.0pt; line-height:200%;font-family:"Helvetica","sans-serif";mso-fareast-font-family: Helvetica;color:#333333'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'>&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><![endif]><span style='font-size:9.0pt;line-height:200%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'>Set aside time to open and process your emails. Have a timer nearby&nbsp;&nbsp; to keep you focused.<o:p></o:p></span></p> <p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;margin-left:.5in;text-indent:-.25in;line-height:200%;mso-list:l2 level1 lfo1; tab-stops:list .5in'><![if !supportLists]><span style='font-size:9.0pt; line-height:200%;font-family:"Helvetica","sans-serif";mso-fareast-font-family: Helvetica;color:#333333'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'>&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><![endif]><span style='font-size:9.0pt;line-height:200%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'>Decide to decide. Commit to making a decision on each email and see how quickly it can be done. Delaying decisions creates havoc in your inbox.<o:p></o:p></span></p> <p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;margin-left:.5in;text-indent:-.25in;line-height:200%;mso-list:l2 level1 lfo1; tab-stops:list .5in'><![if !supportLists]><span style='font-size:9.0pt; line-height:200%;font-family:"Helvetica","sans-serif";mso-fareast-font-family: Helvetica;color:#333333'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'>&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><![endif]><span style='font-size:9.0pt;line-height:200%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'>Set up folders for action, current projects and reference:<br> ... Create action folders such as: To Do, To Call, To Read, Waiting For.<br> ... Create project folders for specific clients, current projects, associations you attend and other specific activities.<br> ... Create reference folders such as: Inactive clients, proposals,&nbsp;past projects, marketing materials, etc.<br> ... Consider moving important email and data to your Documents library if you do not go to them daily. It s a few clicks away but worth it because they ll be out of the way and separate from active folders.<o:p></o:p></span></p> <p class=MsoNormal style='line-height:200%'><strong><span style='font-size:9.0pt;line-height:200%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'>OK.&nbsp; What to do with each email?</span></strong><span style='font-size:9.0pt; line-height:200%;font-family:"Helvetica","sans-serif";mso-fareast-font-family: "Times New Roman";color:#333333'><br> Follow the &quot;Four D's for Decision-Making&quot; model. This valuable tool eliminates a lot of the guess work. (Source: Microsoft)<br> 1.&nbsp;&nbsp;&nbsp;&nbsp; Deleting<br> 2.&nbsp;&nbsp;&nbsp;&nbsp; Doing<br> 3.&nbsp;&nbsp;&nbsp;&nbsp; Delegating<br> 4.&nbsp;&nbsp;&nbsp;&nbsp; Deferring<o:p></o:p></span></p> <h3 style='line-height:200%'><span class=subtitle1><span style='font-size:12.0pt;line-height:200%;mso-fareast-font-family:"Times New Roman"'>Delete it.&nbsp;</span></span><span style='font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'><o:p></o:p></span></h3> <p class=MsoNormal style='line-height:200%'><span style='font-size:9.0pt; line-height:200%;font-family:"Helvetica","sans-serif";mso-fareast-font-family: "Times New Roman";color:#333333'>Good News. You can eliminate half of the email you get by asking these two questions:<o:p></o:p></span></p> <ul type=disc> <li class=MsoNormal style='color:#333333;mso-margin-top-alt:auto; mso-margin-bottom-alt:auto;line-height:200%;mso-list:l1 level1 lfo2; tab-stops:list .5in'><span style='font-size:9.0pt;line-height:200%; font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"'>&nbsp;&nbsp; &nbsp;  Must I keep this? <o:p></o:p></span></li> <li class=MsoNormal style='color:#333333;mso-margin-top-alt:auto; mso-margin-bottom-alt:auto;line-height:200%;mso-list:l1 level1 lfo2; tab-stops:list .5in'><span style='font-size:9.0pt;line-height:200%; font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"'>&nbsp;&nbsp;&nbsp;&nbsp; Is it available somewhere else if I need it?<o:p></o:p></span></li> </ul> <p class=MsoNormal style='line-height:200%'><span class=subtitle1><span style='mso-fareast-font-family:"Times New Roman"'>Do It.</span></span><span class=defaulttext1><b><span style='font-size:9.0pt;line-height:200%; mso-fareast-font-family:"Times New Roman"'> Can I do it in less than two minutes?&quot;</span></b></span><span style='font-size:9.0pt;line-height: 200%;font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'>&nbsp;<br> If your answer is yes, then do it now. This might include: sending a quick reply, or forwarding an email.<br> <br> </span><span class=subtitle1><span style='mso-fareast-font-family:"Times New Roman"'>Delegate it</span></span><span style='font-size:9.0pt;line-height:200%;font-family: "Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"; color:#333333'>.<br> If you can delegate, do so right away.&nbsp; <o:p></o:p></span></p> <ul type=disc> <li class=MsoNormal style='color:#333333;mso-margin-top-alt:auto; mso-margin-bottom-alt:auto;line-height:200%;mso-list:l3 level1 lfo3; tab-stops:list .5in'><span style='font-size:9.0pt;line-height:200%; font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"'>Be clear on the action you are requesting and the date the action needs to be completed.&nbsp;<o:p></o:p></span></li> <li class=MsoNormal style='color:#333333;mso-margin-top-alt:auto; mso-margin-bottom-alt:auto;line-height:200%;mso-list:l3 level1 lfo3; tab-stops:list .5in'><span style='font-size:9.0pt;line-height:200%; font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"'>Have a system for follow-up, if necessary. 30% of email can be handled on the spot by doing it or delegating it.<o:p></o:p></span></li> </ul> <p class=MsoNormal style='line-height:200%'><span class=subtitle1><span style='mso-fareast-font-family:"Times New Roman"'>Defer it</span></span><span style='font-size:9.0pt;line-height:200%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'>.<br> Since some e-mail will require action taking longer than two<br> minutes, you can do one of three things:&nbsp; &nbsp; <o:p></o:p></span></p> <p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;margin-left:.5in;text-indent:-.25in;line-height:200%;mso-list:l0 level1 lfo4; tab-stops:list .5in'><![if !supportLists]><span style='font-size:9.0pt; line-height:200%;font-family:"Helvetica","sans-serif";mso-fareast-font-family: Helvetica;color:#333333'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'>&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><![endif]><span style='font-size:9.0pt;line-height:200%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'>Move them to appropriate folders to work on later.<o:p></o:p></span></p> <p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;margin-left:.5in;text-indent:-.25in;line-height:200%;mso-list:l0 level1 lfo4; tab-stops:list .5in'><![if !supportLists]><span style='font-size:9.0pt; line-height:200%;font-family:"Helvetica","sans-serif";mso-fareast-font-family: Helvetica;color:#333333'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'>&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><![endif]><span style='font-size:9.0pt;line-height:200%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'>Add them to your task list with a completion date.<o:p></o:p></span></p> <p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;margin-left:.5in;text-indent:-.25in;line-height:200%;mso-list:l0 level1 lfo4; tab-stops:list .5in'><![if !supportLists]><span style='font-size:9.0pt; line-height:200%;font-family:"Helvetica","sans-serif";mso-fareast-font-family: Helvetica;color:#333333'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'>&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><![endif]><span style='font-size:9.0pt;line-height:200%;font-family:"Helvetica","sans-serif"; mso-fareast-font-family:"Times New Roman";color:#333333'>Enter them in your calendar on the specific day you<br> will start work. 20% of email falls into this category.&nbsp;&nbsp;&nbsp;&nbsp;<o:p></o:p></span></p> <p class=MsoNormal style='line-height:200%'><span style='font-size:9.0pt; line-height:200%;font-family:"Helvetica","sans-serif";mso-fareast-font-family: "Times New Roman";color:#333333'>------------------------------------------------------------------------------------<br> The 4D s are a sure-fire way to reduce the emails in your inbox.<br> The key: act on each incoming email.<br> We hope these proven techniques will make emptying your inbox easier and will help you reach your  magic number.&nbsp;<o:p></o:p></span></p> </td> </tr> <tr style='mso-yfti-irow:1;mso-yfti-lastrow:yes'> <td colspan=2 valign=top style='background:white;padding:11.25pt 11.25pt 11.25pt 11.25pt'> <div> <p class=MsoNormal align=center style='text-align:center'><span class=style2><span style='font-size:7.5pt;font-family:"Helvetica","sans-serif"; 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