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As time-management and productivity
specialists, we are often asked, "What is your best tip"? It
would be impossible to name just one but we can certainly share a few
favorites that may help you solve your paper jam. No matter how much we hear about a paperless
office, paper is still a necessary evil for most of our clients. Try
one or two of these easy-to-implement and high ROI tips -- and let us know
how it helps you reduce clutter and save time. These are just a few of our tips for handling
paper efficiently. We share many more in our seminars, workshops and
one-on-one training sessions. Give us a call to see how we can Customize Solutions for Productivity
and Profitability for you and your business. Best
wishes, P.S. Did you know that a recent IDC survey
shows that 95% of all information is still processed in paper form; with 45
sheets of paper printed on average each day per employee. "After
only two sessions, I now know where all of my papers belong and meet my daily
financial goals by noon." S. Mason, financial
advisor Contact Us: |
SOLVE YOUR "PAPER JAM" Pause Before Piling Ask yourself, "Must I keep this?" before you think about
where to file it. This one little step saves you time, keeps down the
clutter, gives you more filing space and makes it easier to locate important
documents when you need them. Make a Date Date and label papers. Make sure to
include the month, day and
year. Prevent the quizzical look on your face when you come
across a paper and wonder "What is this phone number?" or
"When did I write this?" Go Green -- Reuse
Avoid "Crossed Wires" Use staples or binder clips instead of paper
clips to avoid catching papers that do not belong together. How many
times have you searched for a specific paper only to find it at a later date
attached accidentally to something else? Get Front and Center List the contents of a filing cabinet (by
drawer) and keep it in a prominent spot. You'll find your documents
quickly and avoid multiple files with the same name. And your
co-workers and assistant will be eternally grateful. Dump the Duplicates If you have an electronic version (either an
imaged copy or the original electronic file) of a paper file, rely on your
electronic organizing systems. You may have printed something out to read or
revise, but for most companies, the electronic version is the official
business record. ------------------------------------------------ We are sometimes asked if scanning or imaging
paper files will improve efficiency. Our recommendation is to sort and
purge your paper files first before embarking on an imaging project.
Otherwise, you are simply transferring your problem from one format to
another. Unless you have a high-volume business process that produces
boatloads of paper, a simple and regular paper purging habit may bring the results
you desire without imaging. |
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It's Time To Get Organized, LLC * All Rights Reserved |
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