Use one planner
- It does not matter whether it is paper or electronic.
- Leave it open and refer to it often.
- Make it the only place you enter appointments and tasks.
- Eliminate post-it notes and scraps of paper.
Block out time in your schedule to work on projects
- Once a project is written in your planner, there is a greater chance you will do it.
- Divide large projects into steps and put each step in your planner; give step #1 a due date, do the same for step #2, step #3, etc.
- This system helps you complete projects that may now feel overwhelming.
Set daily priorities
- Make your daily task list “doable” and realistic.
- Focus on 2-3 important tasks or projects each day.
- If you just have a few minutes before a meeting or appointment, complete a less time-consuming task.
Don’t let email distract you
- Resist the temptation to check it every time it “dings”. (Turn it off.)
- In the morning, prepare for your day and then check your email.
- Handle email the way you do mail; respond, move it to an electronic folder, flag it (if you need time to think about it) or delete.
- Use electronic file folders instead of keeping hard copies.
Hold phone calls until your task is finished
- Screen calls or send them directly to voicemail.
- Schedule call times (just like a meeting) and put in calendar.
- Leave a detailed message — a return call may not be necessary.
Assign a location for desktop papers
- Set up file folders for the top of your desk – Some examples are: 1) Action Now 2) Action Later 3) Pending (or Waiting) 4) To Read Later 5) To File
- Go through loose papers daily and discard papers no longer needed.
- Move paper to appropriate desktop file folder or file drawer.
Maintain the organization. You’ve worked hard to achieve it.