Have you ever wondered where your time at work goes? Did you intend to submit a report today but, between phone calls and email, don’t finish it? Does the day slip by with little to show for it? All of us want to make better use of our time, be more productive and accomplish what we resolved to do at the beginning of the day.
Several people have recently shared with me that they know exactly what they do during the day, thanks to an activity log. They learned how they were spending their time by using this simple, low-tech tool. It made them aware that they could be using their time more efficiently.
Another benefit from an activity log is that it tells you when during the day that you are performing each task. It should be in synch with the times that you do your best thinking. Are you most creative and clear-headed in the morning? If so, that is when you need to tackle important projects. Phone calls and email can wait until late morning or the afternoon.
Here is a suggestion on how to set up an activity log to track how you spend time at work:
Create a worksheet with a pad or notebook or print one out showing half-hour time slots. You can download a sample time log template from: http://www.mindtools.com/pages/article/newHTE_03.htm.
1) Begin right away — input information into your activity log starting now. Include the type of activity and indicate how valuable you believe it is.
2) Write your activities in half-hour time slots.
3) Divide the time slots into categories. Examples of categories are: working on important tasks, answering email, making and responding to phone calls, meetings, socializing, lunch, etc.
4) Track your time for 2-3 days; then calculate how much time is devoted to each category and when during the day you completed the work.
By tracking your time in half-hour time slots over a two-day period, you will learn exactly where your time goes. Are you using it to complete your most important tasks or are you devoting precious time to low value activities? You may decide to refocus your efforts as a result of your findings and consciously change the types of tasks you focus on and in what order.
Use valuable time at work to reach your goals faster; take advantage of what you learned from your Activity Log and put it to good use.
For more information, read fellow blogger Jason Womack’s article on activity logs: http://www.entrepreneur.com/blog/225029